Flexsys Trust Company Ltd promises to appropriately handle personal information as follows based on the relevant laws, guidelines, Flexsys Trust Company Ltd Philosophy, Flexsys Trust Company Ltd Code of Conduct, in-house regulations, and this Privacy Policy (hereinafter generally referred to as “relevant laws, etc.”).
Personal Information Protection System
We have created and maintain a system designed to properly protect user information. We have also established a compliance program, which is continually implemented and updated, that requires board members and employees to protect personal information.
Managing Personal Information Security
We ensure that users’ personal information is managed safely, accurately, and kept up to date throughout its lifecycle — acquisition, use, storage, and deletion — and we ensure that the information will not be leaked, lost, or accessed improperly.
Furthermore, Flexsys Trust Company Ltd may subcontract part of this work and provide personal information to the subcontractor to the extent necessary to achieve the purpose of use. In such cases, we sign an agreement with said subcontractor(s) regarding the handling of personal information and take all necessary steps for appropriate subcontractor management and supervision.
Clarifying the Purpose of Use
When acquiring personal information, we clarify its intended purpose of use along with other matters in accordance with relevant laws, and either inform the user directly or publicly disclose said matters. We use personal information for the following purposes:
- To contact and respond to business partners (including individual clients and potential partners) regarding work or transactions
- To provide information about and deliver our services and products, including company formation, trustee, and consultancy services
- To carry out subcontracted work in cases where Flexsys Trust Company Ltd receives the provision of products or services from a business partner or is entrusted with handling of personal information
- To respond to legal obligations or demands (including reports to domestic and international regulatory bureaus, judicial or administrative agencies, and stock exchanges, and responding to audits thereof)
Furthermore, in the following cases, we may use personal information without directly contacting the user or publicly disclosing the purpose of use:
- If there is a risk that informing the user of or publicly disclosing the purpose of use may damage the life, health, property, or other rights and interests of the user or a third party
- If there is a risk that informing the user of or publicly disclosing the purpose of use may damage the rights or legitimate interests of Flexsys Trust Company Ltd
- If cooperation is required for a national agency or regional organization to fulfill legally determined work and there is a risk that informing the user of or publicly disclosing the purpose of use may impede the fulfillment of said work
- If the purpose of use is deemed obvious from the circumstances of acquisition
Provision to Third Parties
As a rule, we do not share personal information with third parties. However, in the following circumstances, personal information may be shared with or disclosed to a third party:
- If permission has been granted by the user
- If the information is to be shared with an entity with which we have a confidentiality agreement and when required to fulfill Flexsys Trust Company Ltd objectives
- If personal information is to be shared within Flexsys Trust Company Ltd or with a specific associated entity, and when this has been publicly disclosed or the user has been informed of such
- If the information must be shared or disclosed for legal reasons
- If disclosure or provision is required to prevent danger regarding the life, health, or property of the user or a third party
Transfer of Personal Information Overseas
If providing personal information to a third party, such as an overseas business partner (including subcontractors and shared-use parties), Flexsys Trust Company Ltd takes the necessary and appropriate measures determined by law.
Use of Anonymized Information
Flexsys Trust Company Ltd may use personal information after converting it into statistical or anonymized data, preventing identification of any individual, in order to improve our products and services. In such cases, we do not attempt to re-identify individuals or combine anonymized data with other data. Appropriate measures are taken regarding the handling of anonymized information.
Handling of Inquiries and Requests
If a user contacts us regarding the handling of their personal information, or requests disclosure, correction, or cessation of use, we will respond promptly and appropriately after verifying their identity.
Inquiries to this Company
Flexsys Trust Company Ltd
28 Sofouli Str, Chanteclair Building, Office 406
1096 Nicosia, Cyprus
Tel: +357 22675000
Fax: +357 22675001
Email: info@flexsys.com.cy
Website: www.flexsys.com.cy
Revisions and Notifications
This Privacy Policy is subject to full or partial revisions. Any changes will be posted on our company website.
Handling of Personal Information on this Website
Users’ personal information on this website is handled as outlined below based on the Flexsys Trust Company Ltd Privacy Policy.
Collection of User Information
In accordance with the purpose of this website, we may ask users for the following information. Personal information will not be used for any purpose other than those stated.
- Name, email address, postal code, address, telephone number
- Age, date of birth, gender, job title, company name
- Interests, preferences, subscriptions
- Services used, hobbies, and other relevant data
Use of Cookies and Web Beacons
We use cookies and web beacons to improve user experience and analyze website performance. These technologies do not contain personal information.
- To prevent users from having to re-enter login credentials
- To statistically process activity data for website improvement
- To provide personalized services and content
Use of User Access Logs
Information such as access times and locations is recorded as access logs. These logs may be used to:
- Identify and resolve server issues
- Administer and maintain the website
Blocking Cookies
Browsers can be configured to block cookies or display warnings. Most website functions remain available without cookies, but certain services may be limited.
Security Measures
To protect users’ personal information, Secure Sockets Layer (SSL) encryption is used for online inquiry forms and other data transmissions.
Use of Advertisement Distribution Services
We may employ third-party advertisement services that use cookies or similar technologies to collect user visit and activity history. Such data is managed according to the third party’s privacy policy, and users may opt out using their provided methods.
Personal Information Used for Transfers and Product Delivery
Flexsys Trust Company Ltd collects and uses personal information from both customers and transaction parties to facilitate fund transfers and related processes. This information is not used for any other purpose.